Privacy Policy

Last updated:

This Privacy Policy explains how Kerchhoff Legacy collects, uses and protects personal information, in line with the Protection of Personal Information Act 4 of 2013 (POPIA).

Kerchhofflegacy.com is home to two separate legal entities. Kerchhoff Marketing Agency (Pty) Ltd, referred to as "the Agency," and the Kerchhoff Impact Initiative, referred to as "KII," a registered nonprofit organisation. Each is responsible for the personal information it collects through its own part of the site. This policy applies to both. Each is referred to together as "we" or "us" below unless a section specifically distinguishes between them.

Information we collect

Depending on which part of the site you use, we may collect:

Name, email address and phone number, submitted through contact forms, consultation bookings or roster applications
Business or organisation details, submitted through the Agency's consultation or client onboarding process
Portfolio links, rate expectations and availability, submitted through the Careers / roster application
Donation details, submitted through KII's donation process, which may be handled by a third-party payment processor
General usage information, such as pages visited, collected automatically through standard website analytics

How we use this information

To respond to enquiries and consultation requests
To assess and match roster applicants to client engagements
To process and acknowledge donations to KII
To send updates about KII's programming, only where you have opted in
To improve the website and understand how it is used

Legal basis for processing

We process personal information on the basis of your consent, to take steps toward entering into a contract at your request (such as a client engagement or roster placement) or to comply with a legal obligation, such as financial record-keeping for donations.

Sharing with third parties

We may share information with service providers who help us operate, including website hosting, payment processing for donations plus tools used to manage social media accounts on behalf of clients. We do not sell personal information to third parties.

Your rights under POPIA

You have the right to:

Request access to the personal information we hold about you
Request correction of inaccurate information
Request deletion of your information, subject to any legal retention requirements
Object to processing, or withdraw consent, at any time
Lodge a complaint with the Information Regulator of South Africa

To exercise any of these rights, contact us using the details in the Contact section of the site.

Data retention

We retain personal information only for as long as necessary for the purpose it was collected, or as required by law, whichever is longer.

Security

We take reasonable technical and organisational measures to protect personal information against loss, unauthorised access and disclosure.

Changes to this policy

This policy may be updated from time to time. The date at the top reflects the most recent version.